Processing of (personal) data by the entity in charge of the online application process

We are happy that you are interested in Europcell and that you would like to apply or you have already applied for a position in our company. We would like to inform you about how your personal data is processed in the online application process.

Who is responsible for data processing?
Responsible for data processing with regards to the data privacy law is
Europcell GmbH
Willy-Brandt-Strasse 23
63450 Hanau

You will find further information about our company, our authorized representatives and further contacts in our legal notice on our website: https://www.europcell.com/de/impressum

Which personal data will be collected as part of the application process and for which purpose?
If you apply electronically, i.e. via e-mail or using our online form, we will collect and process your personal data for the purpose of executing the application process and to check your suitability for the position. By submitting an application via our recruitment website or via email, you show that you are interested in working for our company. In this context, you transmit personal data, which we will be used and stored exclusively for the purpose of your application process.

On which legal basis does this happen?
The legal basis for the processing of your personal data in this application process is primarily § 26 BDSG (version applicable from May 25, 2018). According to this, the processing of all data is permitted, that is necessary to come to a decision on the establishment of an employment relationship.

Should the data be required for legal prosecution after the application process has been completed, data processing can be carried out on the basis of the requirements of Art. 6 GDPR, in particular to safeguard legitimate interests in accordance with Art. 6 paragraph 1 letter f GDPR. Our interest then lies in the assertion or defense of claims.

How long will the data be stored?
Data of rejected applicants will be deleted after 6 months. In case that you have agreed that your personal data may be stored further, we will transfer your data to our talent pool. There the data will be deleted after two years. If you have been accepted for a position during the application process, the data will be transferred from the applicant data system to our personnel information system and will be deleted 10 years after the end of the employment relationship.

To whom will the data be transmitted?
After receiving your application your application data will be reviewed by our Human Resources Department. Suitable applications will then be forwarded internally to the department heads of the vacant position. After this, the further steps in your application process will be decided. In general, only the people that are relevant for the proper application process flow have access to your personal data.

Where will your data be electronically processed?
Data will be processed exclusively in data centers in the Federal Republic of Germany and/or within our in-house IT infrastructure.

Which rights do you have as “data subject”?
You have the right to receive information on which personal data is processed by us.

In the event of a request for information that is not done in writing, we ask for your understanding that we will first request evidence from you that confirms your identity.

You also have the right to correction or deletion or to restriction of processing, as far as you are legally entitled to do so. If statutory retention requirements conflict with your request for deletion, your data will only be deleted after the retention period has expired.

You also have the right to object to processing within the framework of legal requirements. The same applies to a right to data portability.

Who is the responsible person for data privacy?
The topic of data privacy is directly embedded in our board of management. You can reach the responsible person for data protection using the following contact details:

Europcell GmbH
– Datenschutzbeauftragter –
Willy-Brandt-Straße 23
63450 Hanau
Germany
E-Mail:             datenschutz@europcell.eu
Phone: +49 (0)6181 / 9866-0

Who is the supervisory authority responsible for us?
You have the right to complain to a data protection supervisory authority about the processing of personal data by us. The authority responsible for us is:

Der Hessische Beauftragte für Datenschutz und Informationsfreiheit
Gustav-Stresemann-Ring 1
65021 Wiesbaden
Germany
Phone: +49 (0)611 / 1480-0
Fax: +49 (0)611 / 1408-900
E-Mail: poststelle@datenschutz-hessen.de
Homepage: https://www.datenschutz-hessen.de

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.